For freelancers, studios & agencies
Catch extra work before it becomes free work.
Keep the agreement in view. Compare client requests with your scope, document the extras, create change orders and invoice the work your client approves.
Manage work manually or connect your own assistant on an eligible plan.
Website redesign
Every extra has a trail.
Agreed scope
5 pages · 2 revisions
Extra work
Newsletter signup
Client request
“Can we add a newsletter signup too?”
The agreement covers five content pages. Newsletter integration is excluded.
CO-1002 · Newsletter signup
Priced separately, linked to the request
The work between the lines
A small request.
An unplanned afternoon.
The project starts with an agreement. Then the little extras arrive. Without a record, it gets harder to say what changed, what it costs and who approved it.
Make the change visible before you do the work.
“Can you also add…”
A new feature outside the original deliverables.
“Just one more revision…”
Another round beyond the agreed revision limit.
“Can we include this too?”
Extra work that needs its own price and decision.
From agreement to invoice
One clear path for extra work.
Keep the contract, scope, request, scope check, change order, client approval and invoice connected.
- 01
Save the agreement
Upload the contract or statement of work. Keep amendments alongside the original.
- 02
Define the scope
List deliverables, exclusions and revision limits, with the contract wording behind them.
- 03
Check client requests
Log the request, compare it to the scope and record the result and evidence.
- 04
Price the extra work
Create a change order with its description, price and schedule impact.
- 05
Capture approval
Share the change order with your client, then record their decision before you begin.
- 06
Invoice approved extras
Turn approved, unbilled change orders into invoices and track payment status.
A workspace built around scope
The agreement and the extra.
Always in context.
Contracts & structured scope
Save contract versions and amendments alongside deliverables, exclusions and revision limits.
Scope checks with evidence
Record requests as in scope, out of scope or unclear. Keep the reason and contract quotes with the decision.
Persistent project history
Return to the original agreement, later requests and their related commercial records in one project.
- Deliverables
- Five content pages
- Revision limit
- Two rounds
- Exclusions
- Newsletter integration
“Newsletter integration is not included in this agreement.”
Illustrative scope and contract wording
Change orders with a clear price
Give extra work its own description, amount and schedule impact before you finalize it for approval.
Approval records you can refer to
Record the client's decision and notes. Keep the approved work linked to the request that started it.
Professional invoices for approved extras
Create invoices from approved change orders, add your business branding and payment details, then print or save as PDF. Track payment when it arrives.
- Out of scope
Client request
Add a newsletter signup
- Approved
Change order · CO-1002
Newsletter integration, priced separately
- Issued
Invoice · INV-1002
Linked to the approved change order
Illustrative linked records
Your assistant. Your workspace.
Use BillableCue from the tools you already work in.
Connect ChatGPT or Claude to work with your BillableCue records. Your assistant reads and reasons; BillableCue handles persistence, validation and workflow rules.
BillableCue does not run its own AI model. You use your own supported assistant account, and the dashboard is always available for manual work.
Read the connection guide“Check this request against the project scope and prepare a change order for the extra work.”
BillableCue workspace
Contracts · scope · change orders · invoices
Availability depends on your assistant account and its connector support.
A better way to say yes
Keep the relationship.
Make the extra work explicit.
Without a scope workflow
- Client request
- “Sure”
- Extra work
- Forgotten
- Unpaid
The conversation moves on. The extra work never gets its own agreement.
With BillableCue
- Request
- Scope check
- Change order
- Approval
- Invoice
A clear record of what changed, what it costs and what the client approved.
Simple monthly pricing
Start with the work you have.
Free forever for 2 active projects. New accounts include a 10-day Solo trial, with no credit card required.
Free
A permanent home for your first projects.
$0forever
- 2 active projects
- 1 user
- Full core workflow
- Unlimited clients and project history
Solo
For freelancers working on their own.
$10/ month
- 10 active projects
- 1 user
- Full core workflow
- Assistant connections
- 10-day trial, no credit card
Team
For studios and small agencies.
$29/ month
- Unlimited active projects
- Up to 5 members (coming soon)
- Full core workflow
- Assistant connections
Collaboration is coming soon. Current workspaces have one owner.
Business
For larger agencies.
$79/ month
- Unlimited active projects
- Up to 20 members (coming soon)
- Full core workflow
- Assistant connections
Collaboration is coming soon. Current workspaces have one owner.
Scale
Choose capacity for a larger team.
Capacity is a billing entitlement. Invitations and collaboration are coming soon.
- Unlimited active projects
- 21+ selected members (coming soon)
- Full core workflow
- Assistant connections
Pricing pending/ month
Additional-member pricing is not configured.
Prices shown in USD. Applicable taxes are added at checkout. Subscription availability is shown on the Billing page. The trial does not automatically turn into a paid subscription.
A few practical answers
Clear scope.
Clear expectations.
Learn what BillableCue does, how assistants fit in and what happens after your trial.
Explore the documentationWhat is BillableCue?
BillableCue is a workspace for freelancers and agencies to keep contracts, project scope, client requests, change orders and invoices connected. It helps you document when a request goes beyond the agreed work, so you can price it and record approval.
Is BillableCue an invoicing platform?
It creates invoices from approved change orders, supports business branding, tax and payment details, and tracks invoice and payment status. You can print or save an invoice as a PDF to share yourself. It does not process payments, email invoices or replace accounting software.
Does BillableCue include its own AI?
No. BillableCue does not run its own AI model. You can connect a supported ChatGPT or Claude account to work with your records. The assistant does the reading and reasoning; BillableCue stores records and applies validation and workflow rules.
Can I use it without ChatGPT or Claude?
Yes. The dashboard lets you manage clients, projects, contracts, scope checks, change orders and invoices manually. Connecting an assistant is optional.
How is work judged to be outside scope?
Compare the request with your saved deliverables, exclusions and revision limits. Record the result yourself, or ask your connected assistant to assess it with contract evidence. BillableCue validates saved contract quotes against the contract text; it does not independently make an AI judgment.
Can I create change orders and capture approval?
Yes. Create a draft, add the extra work, price and schedule impact, then finalize it for approval. Share it with your client through your existing communication channel and record their approval or rejection in BillableCue. There is no client portal or built-in approval email.
Can I invoice approved extra work?
Yes. Choose approved, unbilled change orders for a project to create a draft invoice. Issue it when ready and record payment when received. Invoice calculations and payment status stay linked to that work.
Do I need a credit card for the trial?
No. Available Solo trials require no credit card and never charge automatically. Current trial duration and plan details are shown in pricing.
What happens after the trial?
You automatically continue on Free with the full core workflow within its current active-project allowance. All records remain available. Archive or complete projects, or upgrade, to resume changes if usage exceeds that allowance.
Can I invite my team?
Team member invitations and collaboration are coming soon. Today, each workspace has one owner. Team, Business and Scale offer unlimited active projects; member capacity is reserved for future collaboration.
Stop letting small requests become free work.
Start with your next project. Keep the agreement and the extras connected.
No credit card required.